No unsigned affidavit reaches the filing deadline
A litigation team assembling filings from client documents, expert reports and exhibits, under deadlines that do not move.
Who they are.
A litigation team assembling court filings from client documents, expert reports and exhibits. The deadline is set by the court and does not move, which makes every late-discovered defect expensive.
Anonymised at the client’s request. Client names are never disclosed without written permission.
What had to be solved.
Associates checked signatures and exhibit numbering by hand, usually late at night. An unsigned affidavit was sometimes found by the court rather than by the firm, and exhibit references in the brief drifted apart from the bundle itself.
What success looked like.
- Confirm every affidavit is signed and dated before the bundle is closed
- Reconcile exhibit numbering against every reference in the filing
- Verify the bundle before the deadline, not on it
What Ceertia does here.
A use case per filing type, declaring the documents the court requires and the checks to run across them: signature presence, execution dates against the filing date, and exhibit numbering against every reference in the brief.
Every affidavit in the file must be signed and dated, and its execution date must precede the filing date.
How it runs, step by step.
The file arrives with its documents, in any format, from whoever sends it.
Every page is identified and mapped against the expected document list. Missing documents, duplicates and out-of-scope pages are flagged on receipt.
Each rule asks the file a question and answers it directly on the documents, with page, zone and source text attached to the verdict.
The team approves, requests a fix, or rejects. No file is approved or rejected automatically.
What changed.
The firm has not missed a filing deadline on a document defect since. The late-night manual pass on signatures and numbering stopped being part of the process.
- Associates checked signatures and exhibit numbering by hand, late at night.
- An unsigned affidavit was found by the court, not by the firm.
- Exhibit references in the brief and the exhibit bundle drifted apart.
- Every affidavit is checked for signature and date on receipt.
- Exhibit numbering is reconciled against every reference in the filing.
- The bundle is verified before the deadline, not on it.
Anonymised case. Client names are never disclosed without written permission. Figures describe the file volumes and checks in this scenario.
Other files, same engine.
A firm opening several hundred matters a month, each requiring the same engagement documents before any work could be billed.
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Read the case →See it run on your own files.
Bring one real file to a 30-minute demo. Watch the verification run, evidence on screen.