Onboarding files that clear the first time.
Every hire arrives as a file: identity, right to work, qualifications, signed policies, payroll details. Ceertia checks the set on receipt and tells your team exactly which document is missing, expired or inconsistent — before day one, not after an audit.
Why these files pile up.
Identity, right to work, diplomas, certifications and signed policies — multiplied by every new joiner and every renewal.
HR teams spend their week emailing people for a missing page instead of onboarding them.
An expired work authorisation or an unsigned policy is a finding waiting for an inspection.
Inside a typical file.
What Ceertia actually asks.
Every question is a rule. Every answer is a verdict, backed by cited evidence: page, zone, source text.
Is the identity identical across the contract, the identity document and the payroll form?
Is the right-to-work permit valid on the start date?
Are the diplomas and certifications required for this role present and readable?
Has every mandatory policy acknowledgement been signed?
Are all documents required by the onboarding checklist present in the file?
One risk level per file, always sourced.
Ceertia also cross-checks each file against external sources and your own portfolio. The risk level always shows its sources.
Files, before and after.
Anonymised. Same shape every time: documents arrive together, a decision depends on them, and someone has to prove it later.
A people operations team onboarding across several countries, where each hire required a different set of documents and none arrived together.
Read the case → HRWork permits that never lapse unnoticedAn employer with a large international workforce, whose right-to-work evidence expired on hundreds of different dates.
Read the case → HRContractor vetting held to the same standard as hiringAn organisation engaging external contractors through agencies, where vetting evidence was inconsistent and rarely re-checked.
Read the case →If a standardized use case misses the 90% quality floor on a file, that file is not billed. You pay for volume processed. No setup fee, unlimited users, unlimited use cases.
See it run on your onboarding files.
Bring one real file to a 30-minute demo. Watch the verification run, evidence on screen.